Frequently asked questions about DiveCrewPro dive shop scheduling software
No. DiveCrewPro is scheduling and staff management software—it doesn't handle retail checkout, gear rental tracking, or inventory. What it does do is solve the scheduling side of running a dive shop: instructor and divemaster assignments, multi-day class management, and calendar sync. If you're looking for POS or inventory software, DiveCrewPro isn't the right fit. If you're tired of coordinating staff through email chains and spreadsheets, that's exactly what we built.
DiveCrewPro shifts the work of scuba instructor scheduling to your staff. Instructors and divemasters log in, see the classes they are eligible to teach, and submit requests directly in the system—no more emailing each person individually and waiting for replies. Admins see every request in one dashboard and assign with a single click. Built-in email tools let you target the right pros in one action instead of copying and pasting between your inbox and a spreadsheet. For most dive shops, that cuts 10+ hours of scheduling admin every month.
Yes. We offer a one-time setup where you send us your existing instructor roster, class schedule, or other data as a document or .csv file, and we import it for you. That gets your shop up and running quickly without re-entering every instructor and class by hand. We can also pull data from Google Sheets or Google Docs if that is where you keep your records today.
DiveCrewPro is $49 per month with a 60-day free trial—no credit card required to start. Early adopters receive a $20 monthly discount that is locked in permanently, even as we add new features. That flat rate includes unlimited instructors, unlimited classes, and ongoing support.
Every DiveCrewPro customer gets same-day support, free feature upgrades, and hands-on help with data migration, training, and initial setup. We are a small team that knows dive shop operations, so you are talking to people who understand scuba class scheduling—not a generic help desk.
Yes. DiveCrewPro is designed to work on phones and tablets so instructors can check available classes and submit requests from the pool deck, the boat, or between dives. Admins can review requests and make assignments from anywhere without being tied to a desktop.
Yes. Google Calendar integration is built into DiveCrewPro. When you create a multi-day scuba class, the system automatically populates all session dates and times on your calendar. Instructors and divemasters see the same schedule, and you can export events to external calendars so nothing falls through the cracks. It is one of the most-used features in the product and a major reason shops switch from spreadsheets.
There are no per-seat or per-class limits. DiveCrewPro supports unlimited instructors, divemasters, and classes per month on every plan. Whether you run a small shop with a handful of pros or a busy training center scheduling dozens of OW and specialty courses each month, the same $49/month plan covers your entire team.
We are actively working with the product teams at PADI and DiveShop360 on direct integrations. Native PADI scheduling software and DiveShop360 scheduling connections are on our roadmap—many shops searching for a PADI scheduling software solution or a DiveShop360 alternative use DiveCrewPro today for instructor requests, class assignments, and Google Calendar sync while we build those integrations. If a PADI or DiveShop360 connection is important for your shop, reach out and we can share the latest timeline.